Bayer has always placed great importance on responsible corporate governance and will continue to do so. Last year the company issued a declaration that it is in full compliance with the recommendations of the German Corporate Governance Code.
In 2005 the Board of Management and Supervisory Board
again addressed the issue of code compliance, particularly
in light of the new recommendations issued on June 2. The
resulting Declaration of Conformity was
published in December 2005 and posted on Bayer’s website along
with previous
declarations.
Compliance with the recommendations means, for example,
that it will not be the rule for the former Chairman or
other member of the Board of Management to become a member
of the Supervisory Board (Article 5.4.4). Similarly, when
elections to the Supervisory Board were held in April 2005,
Bayer already complied with the recommendation that members
be elected individually (Article 5.4.3.).
Supervisory Board:
oversight and control functions
The role of the 20-member Supervisory Board is to oversee
and advise the Board of Management. Under the German Codetermination
Act, half the members of the Supervisory Board are elected
by the stockholders, and half by the employees. The Supervisory
Board is directly involved in decisions on matters of fundamental
importance to the company and confers with the Board of
Management on the company’s strategic alignment.
It also holds regular discussions with the Board of Management
on the company’s business strategy and status of
its implementation.
The Chairman of the Supervisory Board coordinates its work
and presides over the meetings. Through regular discussions
with the Board of Management, the Supervisory Board is kept
constantly informed of business policy, corporate planning
and strategy. The annual budget and the consolidated financial
statements of Bayer AG and the Bayer Group are submitted to
the Supervisory Board to obtain its approval, which must also
take the auditor’s report into account. Details are
provided in the Report of
the Supervisory Board of this Annual Report. The committees
set up by the Supervisory Board operate in compliance with
the German Stock Corporation Act, the German Corporate Governance
Code, the U.S. Sarbanes-Oxley Act and the rules of the New
York Stock Exchange. The committees of the Supervisory Board
are as follows:
Presidial Committee: This comprises
two stockholder representatives and two employee representatives. Its main
task is to serve as the mediation committee pursuant to the German Codetermination
Act. It submits proposals to the Supervisory Board on the appointment of members
of the Board of Management if the necessary two-thirds majority is not achieved
in the first vote at a plenary meeting.
Audit Committee: The Audit Committee,
comprising three stockholder representatives and three employee
representatives, meets four times a year. Its tasks include
examining the company’s internal and external accounting
and the quarterly and annual financial statements prepared
by the Board of Management. On the basis of the auditor’s
report on the annual financial statements, the Audit Committee
submits proposals concerning their approval by the full Supervisory
Board.
The Audit Committee also oversees the company’s
internal control system along with the procedures used
to identify, track and manage risks, and monitors compliance
with laws and statutory regulations.
The company’s Corporate Auditing department reports
regularly to the Audit Committee, which also is responsible
for the company’s relationship with the external
auditor. The Audit Committee prepares the awarding of the
audit contract to the audit firm appointed by the Annual
Stockholders’ Meeting, suggests areas of focus for
the audit and determines the auditor’s remuneration.
It also monitors the independence, qualifications, rotation
and efficiency of the auditor.
The Supervisory Board of Bayer AG has designated Dr. Manfred
Schneider as an Audit Committee Financial Expert pursuant
to the Sarbanes-Oxley Act.
| Remuneration of the Members
of the Supervisory Board |
| EUR |
Basic
Remuneration |
Variable
Remuneration |
Total |
| Dr. Paul Achleitner |
70,041.67 |
21,012.50 |
91,054.17 |
| Dr. Josef Ackermann |
60,000.00 |
18,000.00 |
78,000.00 |
| Andreas Becker |
40,167.00 |
12,050.00 |
52,217.00 |
| Karl-Josef Ellrich |
75,000.00 |
22,500.00 |
97,500.00 |
| Dr. Thomas Fischer |
18,750.00 |
5,625.00 |
24,375.00 |
| Erhard Gipperich |
105,000.00 |
31,500.00 |
136,500.00 |
| Thomas Hellmuth |
60,000.00 |
18,000.00 |
78,000.00 |
| Prof. Dr.-Ing. e. h. Hans-Olaf Henkel |
75,000.00 |
22,500.00 |
97,500.00 |
| Dr. rer. pol. Dipl.-Kfm. Klaus Kleinfeld |
40,167.00 |
12,050.00 |
52,217.00 |
| Dr. h. c. Martin Kohlhaussen |
105,000.00 |
31,500.00 |
136,500.00 |
| John Christian Kornblum |
60,000.00 |
18,000.00 |
78,000.00 |
| Petra Kronen |
75,000.00 |
22,500.00 |
97,500.00 |
| Dr. Heinrich von Pierer |
24,791.33 |
7,437.50 |
32,228.83 |
| Wolfgang Schenk |
56,250.00 |
16,875.00 |
73,125.00 |
| Hubertus Schmoldt |
75,000.00 |
22,500.00 |
97,500.00 |
| Dr. Manfred Schneider |
180,000.00 |
54,000.00 |
234,000.00 |
| Dieter Schulte |
60,000.00 |
18,000.00 |
78,000.00 |
| Dr.-Ing. Ekkehard D. Schulz |
40,167.00 |
12,050.00 |
52,217.00 |
| Dipl.-Ing. Dr.-Ing. e. h. Jürgen Weber |
60,000.00 |
18,000.00 |
78,000.00 |
| Siegfried Wendlandt |
75,000.00 |
22,500.00 |
97,500.00 |
| Reinhard Wendt |
19,833.00 |
5,950.00 |
25,783.00 |
| Thomas de Win |
75,000.00 |
22,500.00 |
97,500.00 |
| Prof. Dr. Dr. h. c. Ernst-Ludwig Winnacker |
60,000.00 |
18,000.00 |
78,000.00 |
| Dr. Hermann Wunderlich |
19,833.00 |
5,950.00 |
25,783.00 |
Human Resources Committee: On this committee, too, there
is parity of representation between stockholders and employees.
It consists of the Chairman of the Supervisory Board, one
other stockholder representative and two employee representatives.
The Human Resources Committee prepares the personnel decisions
to be made by the Supervisory Board. In particular, it
concludes service contracts with the members of the Board
of Management on behalf of the Supervisory Board. It also
provides advice on long-term succession planning for the
Board of Management.
Personal liability in place of a deductible
With regard to the recommendation in the German Corporate Governance
Code that a deductible be agreed for any D&O (directors’ and
officers’ liability) insurance, the company’s D&O insurance
does not cover intentional breach of duty and thus there is no deductible.
Instead, personal declarations have been given by the
members of the Board of Management and Supervisory Board
that, should they cause damage to the company or third
parties through gross negligence (by German standards)
in the performance of their duties, they undertake to pay
for such damage up to the equivalent of half their total
annual compensation for the year in which such damage occurs.
The members of the Supervisory Board undertake to pay for
such damage, if caused by them, up to the equivalent of
the variable portion of their respective annual compensation
as Supervisory Board members for the relevant year.
Disclosure of securities transactions
by members of the Supervisory Board and Board of Management
To comply with Section 15 a of the German Securities Trading Act, members
of the Board of Management and Supervisory Board and their close relatives
are required to disclose all transactions involving the purchase or sale
of Bayer stock where such transactions total EUR 5,000 or more in a
calendar year. Bayer publishes details of such transactions immediately
on its website and also notifies the German Financial Supervisory Authority
accordingly. No reportable securities transactions were made in fiscal
2005.
According to information filed with the company by members
of the Board of Management and Supervisory Board, their
total holdings of Bayer stock and related financial instruments
amounted to less than 1 percent of the issued stock on
the closing date for the financial statements.
Declaration
by the Board of Management
and the
Supervisory Board of Bayer AG
concerning the German Corporate Governance Code
(June 2, 2005 version) pursuant to Article 161
of the
German Stock Corporation Act *
Under article 161 of the German Stock Corporation
Act, the Board of Management and the Supervisory
Board of
Bayer AG are required to issue an annual declaration
that the company has been, and is, in compliance
with the recommendations of the “Government
Commission on the German Corporate Governance Code” as
published by the Federal Ministry of Justice in
the official section of the electronic Federal
Gazette (Bundesanzeiger),
or to advise of any recommendations that have not
been, or are not being, applied. The declaration
pursuant to article 161 of the Stock Corporation
Act shall be available to shareholders at all times.
With respect to the past, the following declaration
refers to the May 21, 2003 version of the Code.
With respect to present and future corporate governance
practices at Bayer AG, the following declaration
refers to the recommendations in the June 2, 2005
version of the Code.
The Board of Management and the Supervisory Board
of Bayer AG hereby declare that the company is
in compliance with the recommendations of the “Government
Commission on the German Corporate Governance Code” as
published by the Federal Ministry of Justice in
the official section of the electronic Federal
Gazette and has been in compliance since issuance
of the last declaration of conformity in December
2004.
Leverkusen, December 2005
| For the Board of Management: |
For the Supervisory Board: |
 |
 |
 |
| Wenning |
Kühn |
Dr. Schneider |
* This is an English translation of a German
document. The German document is the official and controlling version,
and this English translation in no event modifies, interprets or limits
the official German version. |
Systematic monitoring
of all business activities
Bayer has an internal control system in place to ensure early identification
of any business or financial risks and enable it to manage such risks
so as to minimize any impact on the achievement of its commercial objectives.
The control system is designed to ensure timely and accurate accounting
for all business processes and the constant availability of reliable
data on the company’s financial position.
Where acquisitions are made during a fiscal year, we aim
to bring the acquired units’ internal control systems
into line with those of the Bayer Group as quickly as possible.
However, the control and risk management system cannot
protect the company from all business risks. In particular,
it cannot provide absolute protection against losses or
fraudulent actions.
Corporate
Compliance Programm
Our corporate activity is governed by national and local laws and statutes
that place a range of obligations on the Bayer Group and its employees
throughout the world. Bayer manages its business responsibly in compliance
with the statutory and regulatory requirements of the countries in
which it operates.
The Board of Management has also issued guidelines to
support legal compliance. These are summarized in the “Program
for Legal Compliance and Corporate Responsibility at Bayer” (Corporate
Compliance Program), which contains binding rules on complying
with international trade law, adhering to the principle
of fair competition and concluding contracts with business
partners on fair terms.
To avoid conflicts of interest, every employee is required
to separate corporate and private interests. The program
also lays down clear rules for employee integrity toward
the company and the responsible handling of insider information.
Compliance Committees have been established at Bayer AG
and each of its subgroups and service companies: Bayer
HealthCare, Bayer CropScience, Bayer MaterialScience, Bayer
Business Services, Bayer Technology Services and Bayer
Industry Services. Each Compliance Committee includes at
least one legal counsel.
The role of these committees is to initiate and monitor
systematic, business-specific training and other measures
necessary to ensure implementation of the Corporate Compliance
Program. They are also responsible for investigating any
suspected violations of the Corporate Compliance Program
and, if necessary, taking steps to rectify them. All Compliance
Committees report at least once a year to a coordination
committee chaired by the Chief Financial Officer on any
violations notified to them, the investigations carried
out and their outcomes, and any corrective or disciplinary
action taken. They also report on the systematic training
and implementation measures they have initiated to foster
compliance.
All Bayer employees are required to immediately report
any violations of the Compliance Program. In Germany, a
telephone hotline to a law firm has been set up to allow
this to be done anonymously.
Common values and leadership principles
The
mission statement published in 2004 supplements the Corporate
Compliance Program and sets out the principles underlying
Bayer’s corporate strategy. It outlines the foundation
of our corporate philosophy and activity to stockholders,
customers, employees and the general public. Common values
and leadership principles are considered essential for
every employee’s daily work. The values include
a will to succeed; a passion for our stakeholders; integrity,
openness and honesty;
respect for people and nature; and the sustainability
of our actions. The assessment of managers’ performance
on the basis of defined leadership principles (see graphic)
helps to ensure adherence to these values throughout
the enterprise.
Detailed reporting
To maximize transparency, we provide regular and timely information
on the company’s position and significant changes in
business activities for stockholders, financial analysts, stockholders’ associations,
the media and the general public. Bayer complies with the recommendations
of the Corporate Governance Code by publishing reports on business trends,
earnings and the Group’s financial position four times a year.
The annual consolidated financial statements of the Bayer Group are published
within 90 days following the end of the fiscal year. In addition to the
annual report, quarterly reports, news conferences and analysts’ meetings,
Bayer publishes the reports on Form 20-F
(annual report) and Form 6-K (e. g. quarterly report) as required by the
U.S. Securities and Exchange Commission (SEC). Bayer also uses the
Internet as a platform for timely disclosure of information, including details of
the dates of major publications and events such as the annual and quarterly
reports and the Annual Stockholders’ Meeting.
In line with the principle of fair disclosure, we provide the same information
to all stockholders and all main target groups. All significant new facts
are disclosed immediately. Stockholders also have timely access to the
information that Bayer publishes in foreign countries in compliance with
local stock market regulations. In addition to our regular reporting, we issue ad-hoc statements on
developments that might not otherwise become publicly known but have
the potential to materially affect the price of Bayer stock. Investor protection in compliance
with the Sarbanes-Oxley Act
As an international company with subsidiaries in many countries, Bayer
AG is listed on a number of stock exchanges around the world, including
the New York Stock Exchange (NYSE). It therefore has to comply not
only with the rules of the U.S. stock exchange regulator, the Securities
and Exchange Commission (SEC), but also with U.S. laws such as the
Sarbanes-Oxley Act adopted by the U.S. Congress in July 2002. This
law is designed to provide greater protection for investors and has
resulted in a variety of new corporate governance requirements in addition
to the SEC rules.
The Bayer Group has brought its corporate governance into line with
U.S. regulations in many respects, but further steps are necessary
in some cases. For example, the Bayer Group is currently extending
its system of internal controls over financial reporting to meet
SEC demands, with the aim of ensuring compliance with Section 404
of the Sarbanes-Oxley Act as of fiscal 2006. This is taking place
on the basis of the COSO model (Committee of Sponsoring Organizations
of the Treadway Commission), which provides an internationally accepted
standard for internal control systems.
* report pursuant to Section 3.10 of the German
Corporate Governance Code
see
note [29.1] to the financial statements for information on Section 7.1.3 of the Code (stock option
programs) |